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As a recruiter, you’re in contact daily with sensitive employee data, including information gathered from online reference checking. But how sure are you about how safe your data is and if you're keeping to the right data security, compliance, and privacy measures?
Employment checks provide valuable information about pre-hires and are essential for decision making. Through the employment verification process, a large amount of candidate data is collected, managed, and stored by HR teams; the thorny issue is data security and protection of information. Hiring companies and their HR teams need to make reasonable security arrangements and protect the collected reference information.
All organisations need to comply with employment laws, rules, and regulations of the country. Compliance is a top area of focus for HR departments and company executives. Companies face increasing complexities as the number of employment laws is on the rise, and the risk of penalties for non-compliance has never been greater. Data compliance regulations, such as the GDPR, are a great starting place for organisations wanting to address data protection. Some laws to watch out for:
These laws aim to protect personal data through a wide range of data privacy and security requirements. Such regulations have proved beneficial in creating standards of right and wrong usage of data.
Having strong privacy policies creates trust and significant reputational benefits for an organisation. A privacy-compliant company assures candidates and referees that their data is safe from unauthorised access. An HR department needs to ensure that its data sharing has a strict set of controls and policies.
To keep up with the security demands of companies, online reference checking providers need to ensure that they maintain the highest global standards. Xref ensures that it meets the global compliance and regulations requirements (GDPR, Australian Privacy Act & Personal Information and Electronic Documents Act in Canada).
Ongoing platform development has enabled us to meet the highest security and data protection standards; Xref takes the necessary steps to ensure the data from thousands of organisations, candidates, and referees is secure.
Our customers require an optimum level of data security; we aim to have a security-first mindset and a compliant operating environment. If you’d like to know more about what makes a reference checking tool compliant, we’ve covered it in detail in this post.
As a continuous effort to be up to date with security measures, the Xref’s platform includes:
Every employee, contractor or prospective candidate needs to know that their data is safe. While it's the responsibility of the organisation to safeguard sensitive data, the protection of data and its challenges will only increase, and it's hard to keep up with security and compliance requirements. That's where you need to turn to reliable solution providers. We take our data protection and security seriously! Xref is ISO 27001 certified and built using the highest standard of security and quality management practices. With our industry experience, we are aware of the compliance standards and offer the assurance of a fully compliant online checking platform. If you’re interested in knowing more about our solution, book a demo with our specialist today!