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Reference checking software helps recruiters automate the otherwise lengthy process of manually contacting candidates. Issues with traditional phone-based methods are well known, but chances are that even if you have upgraded to an automated approach, you might still not see the best results.
Spending time choosing the right software will help you avoid hiring the wrong candidates. So, if you’re on the fence about whether you should move from manual to automated or upgrade your existing software, this blog throws light on various aspects of selecting and investing in the right reference checking provider.
As an HR lead, sometimes it’s hard to determine whether it’s time to change your process or technology; here are some telltale signs that indicate that it’s time for a change:
If you’re asking yourself the question, “should I automate my reference checking process?”, here are several reasons why the answer should be yes.
Software for your business can be expensive not just to buy but also to maintain. To avoid making mistakes, here’s a checklist of questions you should be asking:
You need to invest in reliable and future-ready technology. A good starting point is looking at the company’s background and the other services under its belt. Knowing what a business has to offer can give you an insight into its potential growth and scalability. It is helpful to understand how this technology could benefit your business long-term instead of just serving as a simple, quick fix in the short term. Also, take a look at who the business is partnered with to check that other well-established brands trust it. A tech provider’s legacy is often reflected in the brands that support it and partner with it.
Online reviews can help cut through marketing noise and see how the product solves clients’ problems. Crowd review sites can help you discover or validate your opinion on certain software. Review sites can also indicate the organisation’s ability to cater to various client needs. If you’re close to deciding on investing, ask to speak with an existing customer or client in a similar business for insights relevant to your specific needs. Be sure to note any negative reviews and notice if the business has responded with a positive solution or an opportunity to talk offline. Depending on the circumstance, not responding to multiple negative reviews could be a red flag to be wary of.
Also, look out for activity and positive brand engagement on the provider’s social media pages. When brands post about their product, partners, reviews, awards and media mentions, it says a lot about their offering.
Before investing in any tech, it is essential to determine what level of support will be available to you. You want to be sure that several communication lines open to you after the sale has taken place if you need them. You also want to ensure the business provides adequate in-platform training and guides that you can access anytime you need. Finally, it’s helpful to understand if the company has local in-house support teams who can help you during your business hours and on time.
Ensure that the software and support are built into your contract before purchasing. Beware that this is the area where companies make most of their profit. Some companies count on you returning with requests for customisations of the software, and that’s where they bill additional expenses.
You want to choose software that users will be able to adopt quickly and easily. Selecting a complex tool that is hard to understand and takes a considerable amount of time to master will negatively affect usability rates. You’ll also want to look for software that integrates with your current ATS and HR platforms. Having an integrated solution avoids the hassle of switching platforms through your recruitment workflow.
With continuous changes to standards regulations set by, businesses need to constantly adapt and provide assurances that they are in line with the latest rules and best practices. One of the ways companies do this is by obtaining ISO certifications.. Xref is ISO 27001 certified, offering globally compliant data collection and storage. It also meets all government-based regulatory requirements to ensure every candidate is assessed fairly.
Transparency is becoming increasingly important for consumers. Reviews on Google provide valuable information about your business to customers as end-users share their favourite or least favourite experience. Over 60% of customers check Google Reviews before they visit a business. They're looking for social proof and reassurance that your business is right for them. Xref has 486 Google reviews and a 4.7 star overall rating.
G2, the world’s leading business solution review platform, leverages 1M+ user reviews to drive better purchasing decisions. Business professionals, buyers, investors, and analysts use the site to compare and select the best software and services based on peer reviews and synthesised social data. Every month, millions of people visit G2’s site to gain unique insights. Xref has 174 positive reviews on the G2 platform and many badges that validate it as the top reference checking software.
With more than 1.7 million verified software reviews published, Capterra offers the most robust, user-driven perspective on software in the world. Their robust quality assurance process supports this information. Xref has 72 positive reviews and a 4.7/5 rating on Capterra.
Case studies are real examples of a brand’s ability to solve clients’ problems. There’s no better way of storytelling in business than using a customer’s experience in a data-backed case study. Xref has some power-packed customer success stories and YouTube videos that demonstrate the ease and simplicity of using the platform.
User’s from staffing, hospital, healthcare, IT, not-for-profit and more have all shown their satisfaction with using the Xref platform through their rating on G2. G2 is a world-leading crowd review platform that gathers verified, unbiased, authentic feedback. Xref ranked #1 among the top nine reference checking software providers on G2.
Xref has also ranked #1 as the easiest to use reference checking software. This product usability score is calculated on user satisfaction ratings of how easy the tool is to administer and how well the product meets business requirements. Designed to support small, mid-market and enterprise businesses, Xref caters to the need of all kinds of hiring teams to recruit the best candidates for their organisation with simplicity and ease.
Quarterly reviews on G2 are a clear indication of our users' confidence in our software. These reviews have led Xref to the #1 spot in the reference checking category along with other noteworthy accolades such as:
The ‘Best Relationship’ badge is based on the overall satisfaction that the reviewer had from using our product. Receiving this badge demonstrates the impact our fantastic platform and team have in delivering a seamless, global, round-the-clock solution to reference checking.
The Implementation score indicates our customer’s satisfaction with the set-up process and the amount of time required to go live. Xref creates the ultimate reference checking experience, from understanding a customer’s needs to implementing a tool that integrates with HR platforms in the shortest go-live time period.
The ‘Highest user adoption’ badge is reflective of our clients’ trust in using our reference checking tool. We believe in the importance of user experience, ease of onboarding, and seamlessly integrating into the current recruitment workflows. The higher percentage of users adopting our solution is an accurate reflection of our product and customer experience.
G2 rates products and vendors based on reviews gathered from our user community and data aggregated from online sources and social networks. They then apply a unique, patent-pending algorithm to this data to calculate the product's Usability score. Receiving the best usability badge is a clear indicator of the ease of use that our users have found with Xref.
“Great for getting references in another time zone, easy to alter questionnaire. We use Xref on a weekly basis and our hiring managers find the reports easy to follow and understand. I have used Xref at two companies now and at both places, it's been a breeze. One of the best reasons we keep using Xref is that it saves us TIME!” Helena v, People & Operations Advisor
“I like how easy it makes it to conduct references which usually take up a fair amount of time to complete. People are also generally more willing to complete references this way as it takes less time for them to complete and they can do it in their own time. It is easy to use once you have learnt how to do so. The follow-up emails to the candidate are good reminders for them to complete the Xref and follow up with their referees. Easy to access the information given and easy to download. I like that you can filter the information that you save to send to the client/manager. It is easy to build a template of what you want to be asked in the reference which is useful when you have different roles you are recruiting for as not all questions will be applicable to all positions.” Kate E, HR Admin
The hiring team at McDonald’s are a great example of a team that switched from manual to automated reference checking. They relied on phone-based calling and a manual process of recording feedback from referees. Moving to an automated solution has helped save time and bring better overall efficiency to their recruitment process.
The hiring team at Lion shared their experience of the unusual activity detection tool in action. This opened up a channel for them to speak with the candidate and clear up the misunderstanding. It has added value to their recruitment process knowing that an extra level of security is in place.
"Xref automates the reference checking process which saves me a significant amount of time on follow up with referees and provides me with a comprehensive report. Because it's automated, I am also able to obtain references from referees on the other side of the world when I am asleep! It's great." - James S, Head of Human Resources
"When we reviewed our questionnaire, we added in questions that would provide more insight into the candidate’s suitability to work with potentially vulnerable adults, for example." Jennifer Murray, Talent Acquisition Specialist at Global Student Accommodation (GSA)
"I like the ease of functionality so much quicker than doing references myself. It is also secure and provides insights into whether a reference is good or bad before I even go into the detail of reading it. Also, it integrates really well with my recruitment system (Springboard) which I have found with other systems this is not always the case. Xref support and Account Managers are also really helpful. If you need something updated, they are very timely in their response. I also like that they aren't always constantly in contact trying to sell additional products or features." Talisha W, Talent Acquisition Lead
"It is the simplest reference checker, you have all the forms you might need to use, you just need to provide a link to your prospect and they do the rest, you then just have to make sure all references are as complete as you wish to have them, at no point you need to interact with those giving out the reference, which is really important when you are time-limited. the time is really attentive, they provide the training and help you down your learning curve when you are implementing for the first time or when there are major improvements, they adjust to your schedule as much as they can so you do not have to be joining a webinar at five in the morning or really late at night." Andrea Fabiola M, Senior Recruiter & Relationship Manager
We’ve been in the business for more than ten years; intentional focus on our customers’ success drives everything we do. While we pride ourselves on easy to use technology, we are also backed by an outstanding global customer service team that ensures timely and quality support. Businesses will often claim that their people are one of their greatest assets; at Xref that is definitely the case. Our expert customer success team, in particular, offers our customers an unrivalled service from the minute they sign up as an Xref user, with:
Reference checking can do wonders for your hiring process; here are some benefits you might not yet have considered:
If you’re looking to switch from a manual process or upgrade your current system, ensure the software you opt for is simple, efficient, secure, hassle-free and offers the support you need and when you need it.
Why not try Xref? We’d love to give you the customer experience our client’s worldwide love; reach out to us for a free demo.